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CA Department of Insurance

Appendix B -ACH Credit Instructions

TXP Addenda Convention Record Layout

The TXP Addenda Convention Record Layout is used by financial institutions who report tax payments for their customers under the ACH Credit method. The information listed below is entered into the "free form" portion of the Addenda Record (positions 4-83). The information entered in this format must be precisely structured as shown below. All fields are mandatory, except for field #6, Verification Number. All fields must be separated by an asterisk (*). The last field entry must be terminated by a back slash (\). Explanations for the field entries are given on the next section. 

FIELD

FIELD NAME

LENGTH DATA TYPE CONTENTS

Segment Identifier



TXP


Separator



*

1

Taxpayer ID Number (TIN)

8

Alpha Numeric

XXXXXXXX


Separator



*

2

Tax Type Code

5 Numeric XXXXX

Separator



*

3

Tax Due Date

6 Numeric YYMMDD

Separator



*

4

Amount Type

1 Alpha Numeric T

Separator



*

5

Amount Separator

1-10

Numeric

$$$$$$$$cc

Separator



*

6

Verification Number

1-6 Alpha Numeric XXXXXX

Segment Terminator



\

The penalty and interest fields are omitted since no penalty or interest payments are processed through CDI's EFT System.

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TXP Definitions

Listed below are the definitions for the field entries used in the TXP Addenda Record Layout. These definitions apply only to the California Department of Insurance.

Segment Identifier

This identifies the transfer as a tax payment. It must always be coded as TXP.

Separator

The separator or data element separator is used to separate fields (data elements) within a segment. The character to be used as separator is the asterisk (*).

Tax Type Code

The five digit tax type code is used to identify the type of tax payment being made. The following codes are used by the California Department of Insurance:

Type Code  Type of Tax Payment 
07130- Premium Tax - Annual
07131- Premium Tax - Prepayment (Quarterly)
07133- Retaliatory Tax
07134- Ocean Marine Tax
07150- Surplus Line Tax - Annual
07153- Surplus Line Tax - Installment (Monthly)

Tax Due Date

The tax due date indicates the date the tax is due and must be reported in YYMMDD format. This date should represent the due date of the tax being reported.  See "Tax Due Dates" section (EFT- General Information page) for more information.

Amount Type

The amount type code identifies what type of amount follows. This data element must always be coded as T to indicate tax amount.

Amount

Enter the tax amount paid here. The amount must always indicate cents. For example, $56,318.00 is reported as 5631800. Do not enter commas or a decimal point in this field.

Verification

This field is optional. It is used to verify the taxpayer's identity. If used, the first six characters of the company name should be entered.

Segment Terminator

The segment terminator identifies the end of the free form portion of the addenda record and must always be coded as a \ (back-slash).

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Appendix Index

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